PRIVACY POLICY

Privacy Policy for the Cuban Alumni Association of South Africa (CAASA)

Effective Date: [January 2025]

1. Introduction

The Cuban Alumni Association of South Africa (CAASA) respects your privacy and is committed to protecting the personal information of its members, partners, and stakeholders. This Privacy Policy outlines how we collect, use, and safeguard your information in compliance with the Protection of Personal Information Act (POPIA) and other applicable South African laws.

2. Scope of the Policy

This policy applies to all personal information collected, processed, and stored by CAASA, whether electronically or manually. By engaging with CAASA or using our services, you consent to the practices described in this policy.

3. Definitions

Personal Information: Information that can identify an individual, such as name, ID number, contact details, and professional qualifications.
Data Subject: Any individual whose personal information is processed by CAASA.
Processing: Any operation performed on personal information, including collection, storage, use, and sharing.

4. Information We Collect

CAASA may collect the following personal information:

Identification details (e.g., name, ID number, passport number).
Contact information (e.g., email address, phone number, physical address).
Professional details (e.g., medical qualifications, practice details).
Membership information (e.g., membership number, payment records).
Financial information (e.g., for membership fees or event payments).

5. Purpose of Collecting Personal Information

We collect personal information to:

Manage CAASA membership and provide member benefits.
Communicate about events, initiatives, and updates.
Facilitate leadership elections and governance processes.
Conduct research and compile statistical data.
Comply with legal and regulatory requirements.

6. How We Use Your Information

CAASA will use personal information only for the purposes for which it was collected, including:

Membership administration.
Event and program management.
Advocacy and outreach initiatives.
Reporting to stakeholders and regulatory bodies.

7. Sharing and Disclosure of Information

CAASA does not sell or rent personal information. We may share your information:

With trusted third parties who assist in providing services (e.g., event organizers, IT service providers).
When required by law or to comply with legal obligations.
With your consent or as otherwise disclosed to you.

8. Security of Personal Information

CAASA implements appropriate technical and organizational measures to protect personal information from unauthorized access, loss, or misuse. These include:

Encryption and secure storage.
Access control and authentication.
Regular security audits and updates.

9. Retention of Information

Personal information will be retained for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once the information is no longer needed, it will be securely deleted or anonymised.

10. Your Rights as a Data Subject

Under POPIA, you have the following rights:

Access: Request access to your personal information.
Correction: Request correction or update of your personal information.
Objection: Object to the processing of your personal information.
Deletion: Request deletion of your personal information under certain conditions.

To exercise your rights, please contact CAASA at info@caasamed.com.

11. Cookies and Website Use

CAASA’s website may use cookies to enhance your browsing experience. You can adjust your browser settings to disable cookies if you prefer.

12. Updates to This Policy

CAASA reserves the right to update this Privacy Policy as needed. Updates will be communicated via our website and other appropriate channels.

13. Contact Information

If you have questions or concerns about this policy or wish to exercise your rights, please contact:

Cuban Alumni Association of South Africa (CAASA)
Email: info@caasamed.com
WhatsApp: +27 82 960 7571
Address: Johannesburg Expo Center, c/o Rand Show & Nasrec Rd, Gate 2, Nasrec, Johannesburg, South Africa.

This Privacy Policy ensures CAASA’s compliance with South African laws, including the POPIA, while prioritising the trust and privacy of our members and stakeholders.